logemon

Hello Inzazubon,
 
I just went to the embassy site and used the form for requesting an appointment (right now:  https://japan2.usembassy.gov/e/visa/tvisa-ivapptrequest.html) and I made sure and mentioned in the note that we already had an appointment scheduled but wanted to re-schedule to an earlier date if possible. I received an email back a few days later (I think I made request on a weekend) with the new appointment date.
 
//i\\

There are 4 clinics in japan specialized to the exam(2 in tokyo, 1 in kobe, 1 in naha). 
My wife called the kobe clinic which is actually located in the hotel.
She called to schedule an appointment the moment we found out we passed the NVC stage, but still didn't have a scheduled final embassy interview since there is a lag when NVC contacts tokyo embassy to find a interview slot.  
She didn't need a letter the moment she called to schedule an interview.  However, you must bring the letter on the scheduled date of your medical exam.
 
Our timeline:  Found out we had a case complete from the  NVC  in late july. Called immediately to schedule medical appt in late aug using our best guess that our tokyo embassy appt will be in Sept.
early mid aug found out our tokyo embassy appt was in early sept.  We called the clinic to reschedule.  The receptionist wasn't too happy doing the reschedule.
Wife brought the letter along with her vaccine records and a paid envelope from 711 to the clinic on the date of the exam. We got the exam results in the sealed envelope approx 5-7 days later so keep that in mind if you have a tight window between medical exam and embassy interview.
 

That page says that but you should go to the visa status check for CEAC and that’s where people talk about the status changing. I tried uploading a screenshot of it but it won’t let me. 

Hi Logemon,
Yes, there is another place you should be looking. On the CEAC site, under “Immigrant Visa,” click “Check my visa application status” https://ceac.state.gov/ceac/
 
Once you put in your case number and verify the code then you’ll see a status.
 
I attached an imagine of what an “At NVC” looks like.