Indian Birth Certificate Laminated / Notarized Copy

[ohrazasaurusrex 1]

Hi friends. I have my interview coming up in Montreal in 2 weeks. I'm a naturalized Canadian citizen born in India. The problem is, my original Indian birth certificate from Municiple corporation is laminated as my parents thought it was very fragile. So I made a notarized copy of it with a Public Notary here in Ontario, Canada (stating true certified with a Gold seal and stamp etc). I plan to take this and also the laminated original one. Will one of these be accepted? 

 

I even tried to explore getting certificate of unavailability but it seems I can't do that from here if I'm not a current Indian national. 

 

Please help guys.

[ohrazasaurusrex 1]

@Chancy @pushbrk  relying on your depth of knowledge and experience on these forums.

[pushbrk 12,870]

1 hour ago, ohrazasaurusrex said:

Hi friends. I have my interview coming up in Montreal in 2 weeks. I'm a naturalized Canadian citizen born in India. The problem is, my original Indian birth certificate from Municiple corporation is laminated as my parents thought it was very fragile. So I made a notarized copy of it with a Public Notary here in Ontario, Canada (stating true certified with a Gold seal and stamp etc). I plan to take this and also the laminated original one. Will one of these be accepted? 

 

I even tried to explore getting certificate of unavailability but it seems I can't do that from here if I'm not a current Indian national. 

 

Please help guys.

I take it you made a copy of the laminated certificate.  That's meaningless.  You may be ok, but if not, you'll need the correct unaltered (not laminated) document.

 

Birth Certificates

Available: For persons born after April 1, 1970, birth certificates are available. For persons born prior to April 1, 1970, birth certificates are considered unavailable.

Fees:   Fees vary from each Municipal authority, or any office authorized to issue birth and death certificates by the Registrar of Births & Deaths.

Document Name: Birth Certificate

Issuing Authority: Municipal Authority, or any office authorized to issue birth and death certificates by the Registrar of Births & Deaths.

Special Seal(s) / Color / Format:  Varies substantially from state to state.

Issuing Authority Personnel Title: There is no issuing authority personnel title.

Registration Criteria: The registration criteria varies

Procedure for Obtaining: Procedures vary from each authority.

Certified Copies Available: There are no certified copies available.

Alternate Documents: If an individual is born after April 1, 1970 and is unable to obtain a birth certificate, the individual must obtain a certificate of non-availability from the local authorities with jurisdiction over their place of birth. In addition to a non-availability certificate, the following  documents can be accepted as secondary evidence:

• School-leaving Certificate (document provided to students when they cease attending a particular school, be it public or private),
• Matriculation Certificate,
• Certificate of Recognized Boards from the school last attended by the applicant (Boards are exams)
• A notarized affidavit executed by either a parent, if living, or another close relative older than the applicant.  This affidavit should clearly state the relationship between the deponent and the applicant, how well the deponent knows the applicant, the date and place of the applicant's birth, the names of both parents, and any other related facts. If the applicant has no living relatives that witnessed their birth, a self-attested affidavit detailing their knowledge of the facts of their birth may be accepted.

Exceptions: None

Comments: For all births after April 1, 1970. It is mandatory under the law (as per the Registration of Births & Deaths Act, 1969) to register every birth with the concerned state or union territory.

[ohrazasaurusrex 1]

@pushbrk would it help if i notarize an old photocopy of when it was unlaminated? It's basically an old photocopy, flimsy 1990s A4 paper...

[pushbrk 12,870]

30 minutes ago, ohrazasaurusrex said:

@pushbrk would it help if i notarize an old photocopy of when it was unlaminated? It's basically an old photocopy, flimsy 1990s A4 paper...

Of course not.  The notary would be committing fraud to do so.  What is the Notary saying they did?  They didn't see the original being photocopied.  Forget all this nonsense of getting a Notary to lie for you.  It will either work or it won't.  If it doesn't, then you obtain a new Certified Copy that isn't laminated.

 

[ohrazasaurusrex 1]

Thank you, I certainly do not intend to do anything wrongful.  I will bring with me both the laminated original as well as the true certified copy of it and hope for the best. It's virtually impossible getting another one or a non-availability certificate from Indian authorities. 

[Family 3,988]

48 minutes ago, ohrazasaurusrex said:

Thank you, I certainly do not intend to do anything wrongful.  I will bring with me both the laminated original as well as the true certified copy of it and hope for the best. It's virtually impossible getting another one or a non-availability certificate from Indian authorities. 

That’s odd, since you can actually make an online request w Municipal Corporation throughout India. Link is example for Mumbai

This applies to all Indian nationals ( born there), even if they live abroad and may have obtained other citizenships. 

‘Additionaly, the Indian Embassy issues a document ( certificate of date of birth) using data from even expired Indian passport. Link 2

https://portal.mcgm.gov.in/irj/portal/anonymous/qlhealth

 

https://www.hciottawa.gov.in/pages?id=4&subid=39&nextid=20

[ohrazasaurusrex 1]

@Family I have explored this. Your first link is state specific, and I believe this varies state by state.

 

For the second link, it is not a Birth Certificate but a Certificate of Date of Birth. Also, this services is for current Indian nationals only, which I am no longer.

 

 

[Family 3,988]

6 minutes ago, ohrazasaurusrex said:

@Family I have explored this. Your first link is state specific, and I believe this varies state by state.

 

For the second link, it is not a Birth Certificate but a Certificate of Date of Birth. Also, this services is for current Indian nationals only, which I am no longer.

 

 

If you were born in India, you remain a national, by virtue of birth( membership in class via parentage)….even if you surrendered /renounced your Indian citizenship ( legal status)…but we are going in circles.

 

What state are you from?

An example is a friend who could not obtain a birth certificate about 15 years ago, he used the consulate issued document. Lo and behold, last year he got a b/c online ..via link 

https://lahore-mc.punjab.gov.pk

 

I did point out the Consulate document and even spelled out its title…it was an alternative to certificate of no availability..but you need an old passport to get it.

 

 

 

 

[Family 3,988]

Anyway, I wish you the best. ..though I am pushing you to leave no stone unturned. If they won’t accept the laminate, you get put in AP and will have delays
 

 

[SalishSea 17,801]

14 hours ago, ohrazasaurusrex said:

@pushbrk would it help if i notarize an old photocopy of when it was unlaminated? It's basically an old photocopy, flimsy 1990s A4 paper...

I don’t think you understand what notaries actually do.   They do not certify the authenticity of documents, only the issuing jurisdiction can do that via “certified copy.”

[ohrazasaurusrex 1]

Got it. Do I stand a chance at all with my original BC (laminated), or is it certainly bound to be refused?

I am trying to contact some family in India to retrieve my BC from the municipality in the next few days.

 

I called the Indian authorities here in Toronto and they are saying they are no longer issuing Non-Availability Certificate/Certificate of Date of Birth.

[Lemonslice 4,831]

They can't verify that a laminated document is authentic, so it most probably will be rejected.  If there's any way to have your family send you the correct certificate before the interview, that would be ideal; Montreal is slow to process anything sent after the interview (usually at least 7-8 weeks).  Best of luck. 

Edited July 30 by Lemonslice

[ohrazasaurusrex 1]

@Family @Lemonslice @pushbrk Update -  my uncle in India was able to get a new certified copy from the municiple authority, but the issue is, they had made a spelling mistake of my first name in their records, and so this new copy has that spelling mistake.  To correct this spelling mistake....they need my original Birth Certificate, which is with me in Canada and other documents like notary and hospital letter, and an application form etc. I'm not sure how I'm gonna provide all that sitting here.

My Laminated original is error free though.......what do you guys think I should do? Should I still get him to send me this erroneous copy and try? Or is it all pointless?

[pushbrk 12,870]

8 hours ago, ohrazasaurusrex said:

@Family @Lemonslice @pushbrk Update -  my uncle in India was able to get a new certified copy from the municiple authority, but the issue is, they had made a spelling mistake of my first name in their records, and so this new copy has that spelling mistake.  To correct this spelling mistake....they need my original Birth Certificate, which is with me in Canada and other documents like notary and hospital letter, and an application form etc. I'm not sure how I'm gonna provide all that sitting here.

My Laminated original is error free though.......what do you guys think I should do? Should I still get him to send me this erroneous copy and try? Or is it all pointless?

Do the best you can. If the what you have with you works, fine.  If not, you'll have plenty of time to get the correct birth certificate.