Chinese Notarial Certificate of Birth Needed for I-485 (merged threads)

[Rilo0918 15]

Hi all, I am a US citizen and currently in the process of helping my parents apply for their permanent residency. They recently received a letter back requesting additional evidence - a Chinese notarial certificate of birth issued by the appropriate civil authority.

My parent is no longer a Chinese citizen after getting married and switching over to a different nationality. We applied for the travel document but have not heard anything back yet. My parents thought of going to China themselves to obtain the document, but since the travel document isn't approved, they cannot leave the States at the moment.

 

Can someone please guide us through what we can do? This is a really difficult task because we don't currently have anyone in China to help us get the document, and it's difficult because my parent is no longer a Chinese national. 

We need to mail back this evidence by the deadline, so we are in a hurry. Any advice is greatly appreciated!

[OldUser 6,663]

I'd think just because your parent is no longer a Chinese national (did they formally renounce Chinese citizenship by the way?) it doesn't mean the parent wasn't born in China. You can probably hire a lawyer to do this on your parent's behalf.

[powerpuff 6,698]

*** Thread moved from Bringing Family Members of US citizens to America (consular processing) to Adjustment of status (within the US) from work/tourist/student visas — please post any future questions in the appropriate forum section ***

Maybe @pushbrk can offer any advice. 

 

[pushbrk 12,883]

10 hours ago, powerpuff said:

*** Thread moved from Bringing Family Members of US citizens to America (consular processing) to Adjustment of status (within the US) from work/tourist/student visas — please post any future questions in the appropriate forum section ***

Maybe @pushbrk can offer any advice. 

 

Birth Certificates

Available

Fees: Varies. Normally RMB 200 - 300  (Notarization Fee: RMB 80 + Translation Fee: Non-standard)

Document Name: Notarial certificate (Gong Zheng Shu)

Issuing Authority: Local Notary Public Office (Gong Zheng Chu)

Special Seal(s) / Color / Format: A notarial birth certificate normally contains a watermark, seal, and red stamp. It indicates the applicant’s name, gender, date of birth, ID number, place of birth, and both parents’ names.  NOTE: Notarial birth certificates issued prior to 2012 may not list the ID number. All notarial documents must have an English translation, and be attached with a certificate stating that the English translation is in conformity with the Chinese original.

Issuing Authority Personnel Title: Notary Public (Gong Zheng Yuan)

Registration Criteria:

1. A National ID and household registration (Hu Kou Bu).  If the applicant lives abroad, a copy of his or her passport is also required. 
    
2. One of the following three documents:
    
   • Birth certificate (Chu Sheng Zheng Ming Shu) or medical certificate of birth (Chu Sheng Yi Xue Zheng Ming) issued by the hospital
   • Initial Birth Record issued by the Household Registration Department of the local Public Security Bureau
   • Proof of birth issued by the sub-district office or the Personnel Department of Work Unit
      
3. Photographs - at least two.
4. A signed affidavit or authorization certificate from the applicant if someone other than the applicant applies for the certificate on his or her behalf.  The authorized person also needs to provide his/her national ID.   
5. Documentation of both parents’ identification.  If deceased, a death certificate is required.   
6. Other documents requested by the Notary Public (Gong Zheng Yuan).

Procedure for Obtaining:

1. Complete an application and submit all relevant documents to the Notary Public Office (Gong Zheng Chu).
2. The Notary Public then examines the documents. If the application is accepted, the applicant pays all related notary fees.
3. Once the review of the submitted documentation is completed, the notarial birth certificate is issued.

Certified Copies Available: Certified copies are not available.

Alternate Documents: There are no alternate documents.

Exceptions: None

Comments: Applicants should check the website or contact their local Notary Public Office to obtain specific information regarding required fees and supporting documents. 

 

[Rilo0918 15]

Thank you all for your help! We have everything we need to send back. Do we need to complete a new 485 to mail with the requested supporting documents?

[Rilo0918 15]

Hello everyone,

 

I am a US citizen helping my parents apply for their permanent residency. We received a letter stating the request for evidence, asking for a copy of Japan's original foreign birth certificate/family registry. I'm thinking this is because we originally submitted a copy of the translated version that was notarized. We obtained an original copy from Japan and will mail this out. Before we do that, do we need to translate it again since that was what we submitted initially? 

 

The letter also states that on the I-485 form, we indicated that my parent is not subject to the public charge ground of inadmissibility under INA 212(a)(4) -page 13, part 8, #61.
It says that under the category that we are applying, "you are subject to the public charge ground of inadmissibility. Please provide your answer to Part 8, Item Numbers 62-68, pages 13 &14, on Form I-485 related to the public charge ground of inadmissibility. Place your initials and the date next to each answer."

Could anyone please clarify if we need to complete the entire I-485 form again or just the specified section related to the public charge ground of inadmissibility? If we need to complete the entire form, should we answer everything the same as before, except for the specified section, and then initial and date it?

 

I also want to know if USCIS sends a letter requesting evidence at any time. We must redo the corresponding form because I received one for form I-130. I already have all the supporting documents for this one. Still, I wonder if I can submit them by themselves, if I need to print out the I-130 I completed initially, or if that is unnecessary.

 

I am nervous because they've asked for evidence a couple of times already resulting in an extended application period. The letter says that we already reached our maximum extension and if we do not submit everything needed, they will deny our application. We are doing everything we can to ensure we got everything we need to submit correctly, so my parents' application won't get denied. 
If it happens (knock on wood), can we re-apply? They received their working permit, so how does that work if the green card application is denied?

 

Any help is appreciated!

[OldUser 6,663]

29 minutes ago, Rilo0918 said:

They received their working permit, so how does that work if the green card application is denied?

Unfortunately the work permits they have won't be valid if I-485 applications are denied. It is only valid with pending applications.

 

30 minutes ago, Rilo0918 said:

If it happens (knock on wood), can we re-apply?

Yes. And you'd pay all the fees again for I-485, work permit etc.

[OldUser 6,663]

36 minutes ago, Rilo0918 said:

We received a letter stating the request for evidence, asking for a copy of Japan's original foreign birth certificate/family registry. I'm thinking this is because we originally submitted a copy of the translated version that was notarized. We obtained an original copy from Japan and will mail this out. Before we do that, do we need to translate it again since that was what we submitted initially? 

Can you get original copy again easily in Japan if you need to? If the answer is yes, then get in translated again and send it along with translation. This will ensure there's no more confusion.

[OldUser 6,663]

1 hour ago, Rilo0918 said:

Thank you all for your help! We have everything we need to send back. Do we need to complete a new 485 to mail with the requested supporting documents?

I believe no new I-485 is needed. You just reply to RFE with supporting documents. Make sure you have translation too.

[Rilo0918 15]

37 minutes ago, OldUser said:

Can you get original copy again easily in Japan if you need to? If the answer is yes, then get in translated again and send it along with translation. This will ensure there's no more confusion.

Hello, it is time-consuming. We already received the original copies, so we would need to find a professional translation service online to do that. They didn't say anything about the initial translation so that's why I was assuming it's fine and they would like the original copy too... but you are right. Just to avoid further confusion it might be worth to stay safe.

[Rilo0918 15]

40 minutes ago, OldUser said:

I believe no new I-485 is needed. You just reply to RFE with supporting documents. Make sure you have translation too.

Thank you for your response. I see a lot of USCIS certified document translation services online. Would you say that is credible?

 

 

[OldUser 6,663]

7 minutes ago, Rilo0918 said:

Thank you for your response. I see a lot of USCIS certified document translation services online. Would you say that is credible?

 

 

Abybody who can speak both languages can translate and certify the translation. I'm not aware of translation services being endorsed by USCIS, seems like a marketing trick? I used an online service for my translation with no issue.

[Crazy Cat 41,857]

***Similar topics merged***

[Rilo0918 15]

7 minutes ago, OldUser said:

Abybody who can speak both languages can translate and certify the translation. I'm not aware of translation services being endorsed by USCIS, seems like a marketing trick? I used an online service for my translation with no issue.

Do you mind sharing who you used and after you got the translation, did you have to take it to the bank and get it notarized?

If my parents can speak, read, and write in that language, can they translate themselves, and then take the document to the bank to get it notarized?

 

Thanks!

[OldUser 6,663]

Just now, Rilo0918 said:

Do you mind sharing who you used and after you got the translation, did you have to take it to the bank and get it notarized?

If my parents can speak, read, and write in that language, can they translate themselves, and then take the document to the bank to get it notarized?

 

Thanks!

I'd strongly advice against self-translation or having family member translating the documents. You need a neutral third party who doesn't have a conflict of interest. 

In my case, notirizing at a bank wasn't required (it was prior to COVID).

I DMed you the service name to avoid advertisement here. I'm not affiliated with them in any shape of form. Neither I am a lawyer or can take full reaponsibility for the outcome.