Getting PSA Documents From the USA?

[dynb 17]

2 minutes ago, bukawbukaw said:

So I can file for PSA through the consulate? Do I have to go in person? Or can I do it through the mail? The nearest consulate is REALLY far away!

I can only use my example (marriage census) for this particular question.

 

The dispatch #, transmittal date, request # can be provided by the DFA if you email the DFA the following:

• Date of registration of the Report of Birth/Marriage/Death
• Foreign Service Post it was registered
• Name of the child/spouses/deceased

All of the above are stated in my Report of Marriage document, which is probably the reason DFA also require to attach a scanned image of this document. Within a day of emailing them this scanned document, DFA will email you the dispatch #, request # and transmittal date.

 

[dynb 17]

57 minutes ago, cyberfx1024 said:

So how exactly did you do this? I am looking into doing this as well but if the local delivery is faster then I will do that.

 

1. Go to the e-census website and follow the steps in requesting the document you need. In the delivery address part, it may be best to have the document sent locally. (Upon receiving it by your representative/family member, then have them forward it to you via FedEx). Otherwise, e-census will use PhilPost sending it abroad. E-census site says it will take 5 to 6 weeks abroad, that is if it doesn't get lost.  If locally, only 2 weeks tops for rural areas (I think). https://www.ecensus.com.ph/Secure/Delivery.aspx
2. Email the DFA your document's: transmittal date, request #and dispatch #.
3. After receiving the required info in step 2, forward it to e-census and make the payment through BDO. There is a picture of how to fill out the BDO payment slip in the e-census website.
4. When e-census receives payment and you try looking up the status of your requested document, it will say "PROCESSED" from "WAITING FOR PAYMENT". It will also say "POSITIVE" if they find a match for the record you are requesting.

Edited March 20, 2018 by dynb

[Cyberfx1024 7,980]

Thank you.

[Cyberfx1024 7,980]

12 minutes ago, dynb said:

 

1. Go to the e-census website and follow the steps in requesting the document you need. In the delivery address part, it may be best to have the document sent locally. (Upon receiving it by your representative/family member, then have them forward it to you via FedEx). Otherwise, e-census will use PhilPost sending it abroad. E-census site says it will take 5 to 6 weeks abroad, that is if it doesn't get lost.  If locally only 2 weeks tops for rural areas (I think).
2. Email the DFA your document's: transmittal date, request #and dispatch #.
3. After receiving the required info in step 2, forward it to e-census and make the payment through BDO. There is a picture of how to fill out the BDO payment slip in the e-census website.
4. When e-census receives payment and you try looking up the status of your requested document, it will say "PROCESSED" from "WAITING FOR PAYMENT". It will also say "POSITIVE" if they find a match for the record you are requesting.

If need be one of my SIL's or BIL's or somebody will pick the damn thing up in Davao, Panabo, or Tagum City. If they don't then you can expect me to get pissed and there goes any kind of my support. My asawa knows me and knows I am a easy going guy pissed off usually about something like not doing what they are supposed to do or said they would do. She also knows I will cut off support as well and she would understand that as well because she is like me.

 

Since my asawa some how misplaced her BC somewhere in the move from CA to NC.

Edited March 20, 2018 by cyberfx1024

[dynb 17]

22 minutes ago, cyberfx1024 said:

If need be one of my SIL's or BIL's or somebody will pick the damn thing up in Davao, Panabo, or Tagum City. If they don't then you can expect me to get pissed and there goes any kind of my support. My asawa knows me and knows I am a easy going guy pissed off usually about something like not doing what they are supposed to do or said they would do. She also knows I will cut off support as well and she would understand that as well because she is like me.

 

Since my asawa some how misplaced her BC somewhere in the move from CA to NC.

E-census says they can forward the document to you not through PhilPost but FedEx, if you provide them your FedEx account information, and then they will charge your FedEx account as stated here: https://www.ecensus.com.ph/Secure/Files/e-Census Special Courier Service.pdf. I'm from the PH so I naturally don't trust bureaucrats. I would rather have a family member send the docs to me internationally.

Edited March 20, 2018 by dynb

[Cyberfx1024 7,980]

1 minute ago, dynb said:

E-census says they can forward the document to you not through PhilPost but FedEx, if you provide them your FedEx account information, and then they will charge your FedEx account as stated here: https://www.ecensus.com.ph/Secure/Files/e-Census Special Courier Service.pdf. I'm from the PH so I naturally don't trust bureaucrats. I would rather have a family member send the docs to me internationally.

Yeah I completely understand. I don't have a FedEx account to that is nixed. I will just have family get it and send it on unless I end up finding it.

[dynb 17]

26 minutes ago, cyberfx1024 said:

Since my asawa some how misplaced her BC somewhere in the move from CA to NC.

If it's Birth Certificate - you probably do not need a dispatch #, request # etc. Since she would have filed that in the PH. 

[Hank_ 9,174]

1 hour ago, cyberfx1024 said:

Yeah I completely understand. I don't have a FedEx account to that is nixed. I will just have family get it and send it on unless I end up finding it.

Easy to setup an fedex account.     I have one

[bukawbukaw 2]

5 hours ago, dynb said:

I can only use my example (marriage census) for this particular question.

 

The dispatch #, transmittal date, request # can be provided by the DFA if you email the DFA the following:

• Date of registration of the Report of Birth/Marriage/Death
• Foreign Service Post it was registered
• Name of the child/spouses/deceased

All of the above are stated in my Report of Marriage document, which is probably the reason DFA also require to attach a scanned image of this document. Within a day of emailing them this scanned document, DFA will email you the dispatch #, request # and transmittal date.

 

Wow. They make it REALLY hard now! So after I get all this stuff, they will allow me to get it abroad?

 

What if you do not have a scanned version of the document you are requesting?

 

And also it says you have to register at a foreign service post? What is that and were do I do that?

[bukawbukaw 2]

4 hours ago, dynb said:

 

1. Go to the e-census website and follow the steps in requesting the document you need. In the delivery address part, it may be best to have the document sent locally. (Upon receiving it by your representative/family member, then have them forward it to you via FedEx). Otherwise, e-census will use PhilPost sending it abroad. E-census site says it will take 5 to 6 weeks abroad, that is if it doesn't get lost.  If locally, only 2 weeks tops for rural areas (I think). https://www.ecensus.com.ph/Secure/Delivery.aspx
2. Email the DFA your document's: transmittal date, request #and dispatch #.
3. After receiving the required info in step 2, forward it to e-census and make the payment through BDO. There is a picture of how to fill out the BDO payment slip in the e-census website.
4. When e-census receives payment and you try looking up the status of your requested document, it will say "PROCESSED" from "WAITING FOR PAYMENT". It will also say "POSITIVE" if they find a match for the record you are requesting.

How do I get a representative in the Philippines? And how do I get to a BDO? I didn't even know we had BDOs here. lol Can I pay BDO online?

[Cyberfx1024 7,980]

30 minutes ago, bukawbukaw said:

How do I get a representative in the Philippines? And how do I get to a BDO? I didn't even know we had BDOs here. lol Can I pay BDO online?

What that individual did was have his family in the Philippines do it through BDO. Good luck trying to pay through BDO because I tried and it was not successful. What province is your wife's family from?

[dynb 17]

45 minutes ago, bukawbukaw said:

Wow. They make it REALLY hard now! So after I get all this stuff, they will allow me to get it abroad?

 

What if you do not have a scanned version of the document you are requesting?

 

And also it says you have to register at a foreign service post? What is that and were do I do that?

Yeah! They were kind enough to put everything in the DFA FAQ page. I'm impressed. LOL. 

I think the reason PSA doesn't have the document in hand is because if the marriage/birth of child was reported abroad - the  Foreign Service Post in my case the NY General Consular forwarded my Report of Marriage to the DFA (not to the e-census people). So the e-census people can only locate my record if I provide them the dispatch, request # and transmittal date which will be given by the DFA if you email them.

 

This requires a diagram, but again if the certificate you are requesting was filed while you're abroad like a Report of Marriage or Birth of a child to a Philippine Consular, you would need to wait 2-3 months before the DFA can give you what the e-census is requiring you to email them.

 

For example:

1) File Report of Marriage to NY General Consular > NY General Consular > forwards this to DFA.

2) Wait for 2-3 months for DFA to record it.

3) Email DFA requesting for dispatch #, request # and transmittal date. For DFA to assist you, you have to provide DFA the following:

• Date of registration of the Report of Birth/Marriage/Death
• Foreign Service Post it was registered
• Name of the child/spouses/deceased (depending on the cert you want)
• plus a scanned copy of the Report of Marriage.

4) Apply for the certificate on the e-census website. Email e-census the dispatch #, request # and transmittal #. Then pay e-census through BDO

5) Check the status of your request on the e-census website. The status should say PROCESSED from WAITING FOR PAYMENT. Same page will also say POSITIVE if they find a match.

Edited March 20, 2018 by dynb

[Hank_ 9,174]

20 minutes ago, cyberfx1024 said:

What that individual did was have his family in the Philippines do it through BDO. Good luck trying to pay through BDO because I tried and it was not successful. What province is your wife's family from?

I have paid through BDO, ordered a bunch of BCs and marriage certificates for most of the family, when very smoothly.  LBC courier showed up a week later.  Of course we are metro Manila

[Hank_ 9,174]

19 minutes ago, dynb said:

Yeah! They were kind enough to put everything in the DFA FAQ page. I'm impressed. LOL. 

I think the reason PSA doesn't have the document in hand is because if the marriage/birth of child was reported abroad - the  Foreign Service Post in my case the NY General Consular forwarded my Report of Marriage to the DFA (not to the e-census people). So the e-census people can only locate my record if I provide them the dispatch, request # and transmittal date which will be given by the DFA if you email them.

 

This requires a diagram, but again if the certificate you are requesting was filed while you're abroad like a Report of Marriage or Birth of a child to a Philippine Consular, you would need to wait 2-3 months before the DFA can give you what the e-census is requiring you to email them.

 

For example:

1) File Report of Marriage to NY General Consular > NY General Consular > forwards this to DFA.

2) Wait for 2-3 months for DFA to record it.

3) Email DFA requesting for dispatch #, request # and transmittal date. For DFA to assist you, you have to provide DFA the following:

• Date of registration of the Report of Birth/Marriage/Death
• Foreign Service Post it was registered
• Name of the child/spouses/deceased (depending on the cert you want)
• plus a scanned copy of the Report of Marriage.

4) Apply for the certificate on the e-census website. Email e-census the dispatch #, request # and transmittal #. Then pay e-census through BDO

5) Check the status of your request on the e-census website. The status should say PROCESSED from WAITING FOR PAYMENT. Same page will also say POSITIVE if they find a match.

 

PSA (which is e-census) can locate your marriage certificate from ROM with that information, I did it without issue, but they do need to have that file/record number stuff.

[dynb 17]

13 minutes ago, Hank_ said:

 

PSA (which is e-census) can locate your marriage certificate from ROM with that information, I did it without issue, but they do need to have that file/record number stuff.

I don't know when you requested yours but I just did - this month, and since my ROM was filed in NY consular they want my dispatch # etc. I can post a screenshot of the email correspondence, if need be.

and like I said this requirement appears in 2 different sections of the e-census website and the automated email you get when you request for the certificate.

Edited March 20, 2018 by dynb