Email vs Mail for documents to NVC

[teama&a 3]

We have the option of mailing or e-mailing our documents to the NVC for IR1/CR1. I wanted to know if anyone has any suggestions which route to take or if there are any known preferences between the two etc. Is one method faster than the other? Does one method speed up getting an interview date with Montreal?

Thank you

[dwheels76 5,468]

We have the option of mailing or e-mailing our documents to the NVC for IR1/CR1. I wanted to know if anyone has any suggestions which route to take or if there are any known preferences between the two etc. Is one method faster than the other? Does one method speed up getting an interview date with Montreal?

Thank you

EP for Montreal takes average 7 to 14 days. Compared to 30 to 45 days via mail. They just started this fast track in December you are very lucky.

[teama&a 3]

thank you for your reply, e-mail it is!

[sanil1986 26]

awesome

[Florida Bear 7]

I emailed everything to NVC and things moved along quite rapidly. Just follow the format they outline on the travel.state.gov site. Best of luck!!

https://travel.state.gov/content/visas/en/immigrate/immigrant-process/documents/submit/documents-scanning-faqs.html

[HollywoodNorth 22]

electronic is best. Use that method. I don't think most countries can use it but Canadian cases can... and I'd guess most visa waiver countries perhaps?

[teama&a 3]

Thank you all! I have followed the document naming convention they list but I just have one question regarding the 5MB size limit for attachments. The site says

"Step 5, you must submit all of your forms, financial evidence, and photocopies of your original civil documents in ONE package to the NVC."

"Please place your case number in the subject line of the email and keep your attachments below five megabytes (MB)"

So I take that to mean one email containing all of the documents (each document is a separate attachment), and each attachment is under 5MB. Or does the entire email have to be under 5MB? If so, I will have to send more than one email.

Also, my husband suggested merging all of the documents in the order listed as a single pdf attachment, making one package but if I do that then once again I am over the 5MB limit.

Any help would be appreciated, thank you

[sanil1986 26]

http://www.visajourney.com/wiki/index.php/NVC_for_Montreal_Beneficiaries_%E2%80%93_Electronic_Processing_and_New_Online_Forms#Step_6_-_Emailing_Packages

[sanil1986 26]

from what i understand
one email for AOS - it should contain all the aos documents as single attachment ( i-864, tax transcript for 2015, 2014,2013 etc all separate attachment ) - the total size shouldn't be more than 5 mb

( i started scanning all my docs and put it in separate folders for aos and IV , my aos is at present 3.2mb and i have like 7 files )

also make sure each file should be named accordingly if you're sending the I-864 form, it'd be: MTL##########_FIRSTNAME_LASTNAME_I864 like that

and another email for IV - same procedure as above

in total 2 emails

please correct me if i am wrong

[sanil1986 26]

Thank you all! I have followed the document naming convention they list but I just have one question regarding the 5MB size limit for attachments. The site says

"Step 5, you must submit all of your forms, financial evidence, and photocopies of your original civil documents in ONE package to the NVC."

"Please place your case number in the subject line of the email and keep your attachments below five megabytes (MB)"

So I take that to mean one email containing all of the documents (each document is a separate attachment), and each attachment is under 5MB. Or does the entire email have to be under 5MB? If so, I will have to send more than one email.

Also, my husband suggested merging all of the documents in the order listed as a single pdf attachment, making one package but if I do that then once again I am over the 5MB limit.

Any help would be appreciated, thank you

was your package accepted ?

did you send two emails ? one for AOS and another for IV with attachments ?

did you include cover letter as well ?

[teama&a 3]

Hi,

I sent the email April 23, and the documents were received the 25th. The file is currently under review and will be forwarded to the embassy once it is approved. When I called NVC earlier they gave me an estimate of 30-45 days (today is day 11, so let's see lol). I sent in only one email, with all of the documents. Each document was under 5MB, and the combined total of the email attachments (16MB) was under 25MB limit. I included the document cover sheet (checklist) and all the necessary documents in that order.

It was 9 documents in total:

1. cover sheet (document checklist)

2. affidavit of support

3. IRS tax transcript

4. federal income tax return

5. evidence of income

6. birth certificate

7. marriage certificate

8. valid passport

9. police certificate.

The files were all named using the proper naming convention, the subject line of the email was our case number, and the body of the email is attached below. Hope this helps

_______________________________________________________________________________________________________

To whom it may concern,

Please find attached the supporting and financial documents and document checklist for case number xxxxxxxxxxx

Scanned copies of documents submitted are exact copies of unaltered documents and I understand that I will be

required to submit original documents to an Immigration or Consular officer at a later date.

Petitioner’s full name: xxxxxxxxxxx

Petitioner’s date of birth: xxxxxxx

Petitioner’s email address: xxxxxxxxxxx

Applicant’s full name: xxxxxxxxx

Applicant’s date of birth: xxxxxxxxxxx

Applicant’s email address: xxxxxxx


Thank you,
xxxxxxxx

_________________________________________________________________________________________________

[sanil1986 26]

Hi,

I sent the email April 23, and the documents were received the 25th. The file is currently under review and will be forwarded to the embassy once it is approved. When I called NVC earlier they gave me an estimate of 30-45 days (today is day 11, so let's see lol). I sent in only one email, with all of the documents. Each document was under 5MB, and the combined total of the email attachments (16MB) was under 25MB limit. I included the document cover sheet (checklist) and all the necessary documents in that order.

It was 9 documents in total:

1. cover sheet (document checklist)

2. affidavit of support

3. IRS tax transcript

4. federal income tax return

5. evidence of income

6. birth certificate

7. marriage certificate

8. valid passport

9. police certificate.

The files were all named using the proper naming convention, the subject line of the email was our case number, and the body of the email is attached below. Hope this helps

_______________________________________________________________________________________________________

To whom it may concern,

Please find attached the supporting and financial documents and document checklist for case number xxxxxxxxxxx

Scanned copies of documents submitted are exact copies of unaltered documents and I understand that I will be

required to submit original documents to an Immigration or Consular officer at a later date.

Petitioner’s full name: xxxxxxxxxxx

Petitioner’s date of birth: xxxxxxx

Petitioner’s email address: xxxxxxxxxxx

Applicant’s full name: xxxxxxxxx

Applicant’s date of birth: xxxxxxxxxxx

Applicant’s email address: xxxxxxx

Thank you,

xxxxxxxx

_________________________________________________________________________________________________

thank you very much

i was preparing my package and was thinking sending two emails

but i guess one will do

also i was thinking attaching cover letter since the beneficiary's birth certificate has some issues so we are sending additional documents . Do you think cover letter should be good o r should i write about it in the body of the email ?

please do let us know once they accept your package

good luck

[teama&a 3]

Personally I would put it in the body of the email, the document checklist says nothing about a cover letter so I wouldn't send them an extra attachment or document if they aren't asking for it. Keep it simple and follow the rules to avoid delays! Good luck with everything

[teama&a 3]

Just received an email from NVC

"We are experiencing a high volume of ignominy mail at this time. Please allow 30 days from the date we received your mail for the NVC to review your documents. We are diligently working to reduce our review time and appreciate your patience. The NVC will notify you after our review if there is additional information required or if we are able to schedule your case for an interview overseas."

They mentioned the date they received the files as well. So I guess EP and regular mail are the same now.

[sanil1986 26]

Just received an email from NVC

"We are experiencing a high volume of ignominy mail at this time. Please allow 30 days from the date we received your mail for the NVC to review your documents. We are diligently working to reduce our review time and appreciate your patience. The NVC will notify you after our review if there is additional information required or if we are able to schedule your case for an interview overseas."

They mentioned the date they received the files as well. So I guess EP and regular mail are the same now.

just sent the AOS and IV package via email

thanks for your help teama&a