Vaccination Documentation Worksheet

[Chris & Anna 1]

It appears to me that my fiancee's DS-3025 Vaccination Documentation Worksheet was not completed properly.

There are several vaccines checked on the left side along with dates. Some lines are marked with a checkmark in the "Completed series" column. Others are marked with a dash in that column. Finally other lines are not marked at all in that column and are either checked in the columns "Not Age appropriate" or "Not Routinely available".

The results area is blank. There are three main boxes "Vaccine History Incomplete", "Vaccine history complete for each vaccine, all requirements met" and "Applicant does not meet vaccination requirements for one or more vaccines and no waiver is requested". But none of them are checked.

I read in the guides: "If you are missing any shots from your overseas medical a I-693 vaccination transcription is required to be completed by seeing a Civil Surgeon to have certain portions of the I-693 completed and have the Civil Surgeon certify the form (sealing the original in an envelope and giving you a copy)."

How can I conclude whether or not to do this step?

[Tom & Stacy 3]

Did she have a titre test done to see what she has immunity to? She probably hasn't received a flu shot anyway since she likely had her medical done in the spring. She will need to have that done at the civil surgeon's office before they'll complete the I-693.

Being a copy of the worksheet + all of her vaccination records. I think the civil surgeon can fill out the I-683 regardless of the information provided on the DS-3025. I could be wrong but I watched my civil surgeon fill out the form and he pretty much ignored the worksheet.

Edited November 17, 2012 by Tom & Stacy

[Gary and Alla 3,694]

It appears to me that my fiancee's DS-3025 Vaccination Documentation Worksheet was not completed properly.

There are several vaccines checked on the left side along with dates. Some lines are marked with a checkmark in the "Completed series" column. Others are marked with a dash in that column. Finally other lines are not marked at all in that column and are either checked in the columns "Not Age appropriate" or "Not Routinely available".

The results area is blank. There are three main boxes "Vaccine History Incomplete", "Vaccine history complete for each vaccine, all requirements met" and "Applicant does not meet vaccination requirements for one or more vaccines and no waiver is requested". But none of them are checked.

I read in the guides: "If you are missing any shots from your overseas medical a I-693 vaccination transcription is required to be completed by seeing a Civil Surgeon to have certain portions of the I-693 completed and have the Civil Surgeon certify the form (sealing the original in an envelope and giving you a copy)."

How can I conclude whether or not to do this step?

Checkmark in completed...self explanatory. Check in "not age appropriate" means it is not needed for her age. Thats fine. "Not routinely available" could be a problem. It grants a waiver for an IMMIGRANT visa, which the K-1 is NOT. If the vaccine is required and not available in Russia, but IS available in the USA then she will have to get it here and get a CS to sign off on the I-693.

Can she go back to the medical clinic? I mean, she CAN but is it practical? We actually took our son Sergey, back to get his corrected and fileld out completely, but Alla and he were still in Kiev so it was not problem to go back, they just did a walk in. If practical, have her go back and have them fill it out completely AND complete any needed vaccines.

If you think you have it complete, then just send a copy of the DS 3025 with your AOS paperwork. If you need the I-693 they will send an RFE. In the meantime check out the prioce and availability of CS's in your area

[Nich-Nick 3,354]

It appears to me that my fiancee's DS-3025 Vaccination Documentation Worksheet was not completed properly.

There are several vaccines checked on the left side along with dates. Some lines are marked with a checkmark in the "Completed series" column. Others are marked with a dash in that column. Finally other lines are not marked at all in that column and are either checked in the columns "Not Age appropriate" or "Not Routinely available".

The results area is blank. There are three main boxes "Vaccine History Incomplete", "Vaccine history complete for each vaccine, all requirements met" and "Applicant does not meet vaccination requirements for one or more vaccines and no waiver is requested". But none of them are checked.

I read in the guides: "If you are missing any shots from your overseas medical a I-693 vaccination transcription is required to be completed by seeing a Civil Surgeon to have certain portions of the I-693 completed and have the Civil Surgeon certify the form (sealing the original in an envelope and giving you a copy)."

How can I conclude whether or not to do this step?

Read from the USCIS source...the instructions for form I-693.

On page 1

NOTE: If you are applying for adjustment of status as a refugee, an asylee dependent, or as a "K" or "V" nonimmigrant visa holder, see Questions 1 - 4 in Section III, Frequently Asked Questions, before proceeding any further.

So find those FAQ on page 4

Frequently Asked Questions 

Section III. 2, c, 2

Even if a new medical examination is not required, you must still show proof that you complied with the vaccination requirements. If the vaccination record (DS 3025)

was not properly completed and included as part of the original overseas medical examination report,

you will have to have the vaccination report completed by a designated civil surgeon. In this case, you are required to submit the vaccination record and page 1 of Form I-693.

Because your results section is blank, the DS-3025 "was not properly completed". End of story. You need a civil surgeon to do an I-693. Even if you were able to go back to the panel physician for it to be fixed, it wouldn't meet the second requirement bolded above. It must be "included as part of the original overseas medical examination report" which was in the envelope turned in at POE. That's the one that counts, not the photocopy they gave you or a corrected one.

[Phil & Alla 26]

It sounds as if the DS-3025 is not compete. As Gary said the "not routinely available" is going to be a problem. It is also flu season so she will need a flu shot. I went through the ordeal of an I-693 for Alla and Lada. The first hurdle you will have to overcome in a civil surgeon who does not want to do another complete physical, which is NOT needed if the overseas physical was done in the past year. Now finding a CS who will not charge you an arm and a leg to transcribe the I-693. My advise is to shop around calling CS's in your area, the fees vary considerably. This is a thread that may help you, http://www.visajourney.com/forums/topic/231026-civil-surgeons-who-dont-rip-you-off/. We ended up driving 250 miles away, but paid $40.00 each for the transcription plus the fee for missing vaccinations for Alla. Lada got all of hers at the county health department before (free) she could start school.

[Gary and Alla 3,694]

Read from the USCIS source...the instructions for form I-693.

On page 1

NOTE: If you are applying for adjustment of status as a refugee, an asylee dependent, or as a "K" or "V" nonimmigrant visa holder, see Questions 1 - 4 in Section III, Frequently Asked Questions, before proceeding any further.

So find those FAQ on page 4

Frequently Asked Questions 

Section III. 2, c, 2

Even if a new medical examination is not required, you must still show proof that you complied with the vaccination requirements. If the vaccination record (DS 3025)

was not properly completed and included as part of the original overseas medical examination report,

you will have to have the vaccination report completed by a designated civil surgeon. In this case, you are required to submit the vaccination record and page 1 of Form I-693.

Because your results section is blank, the DS-3025 "was not properly completed". End of story. You need a civil surgeon to do an I-693. Even if you were able to go back to the panel physician for it to be fixed, it wouldn't meet the second requirement bolded above. It must be "included as part of the original overseas medical examination report" which was in the envelope turned in at POE. That's the one that counts, not the photocopy they gave you or a corrected one.

For a K visa the DS3025 is not turned in at the POE it is not turned in to the consulate. You CAN go back and have it corrected, I know of several who have done this. We did it for one of our sons K-2 visas.

Edited November 24, 2012 by Gary and Alla

[Nich-Nick 3,354]

For a K visa the DS3025 is not turned in at the POE it is not turned in to the consulate. You CAN go back and have it corrected, I know of several who have done this. We did it for one of our sons K-2 visas.

The original DS-3025 is supposed to be in the brown envelope along with the DS-2053, DS-3024 and DS-3026. It is one of the four medical pages. If Ukraine panel physician does it differently and leaves out one of the forms and the embassy accepts it that way, then you have more insight to that. Our DS-3025 is only a photocopy. And I know a couple of folks who lost their DS-3025 and were still approved for AOS without seeing a civil surgeon because their properly completed DS-3025 (original) was with their other medical exam results. The UK panel physician does not keep any record of the patient, nor will they change anything once they have couriered results to the embassy. If the Ukrain doctor will do that then maybe it will work for the OP.

[Gary and Alla 3,694]

The original DS-3025 is supposed to be in the brown envelope along with the DS-2053, DS-3024 and DS-3026. It is one of the four medical pages. If Ukraine panel physician does it differently and leaves out one of the forms and the embassy accepts it that way, then you have more insight to that. Our DS-3025 is only a photocopy. And I know a couple of folks who lost their DS-3025 and were still approved for AOS without seeing a civil surgeon because their properly completed DS-3025 (original) was with their other medical exam results. The UK panel physician does not keep any record of the patient, nor will they change anything once they have couriered results to the embassy. If the Ukrain doctor will do that then maybe it will work for the OP.

We were given originals of the DS3025. I still have them. Our son's DS3025 was not completed properly even though he had a complete vaccination record. He went back the next day (walk in)with his vaccination records and they corrected it. He gave the panel physician a bar of Lake Champlain Chocolate and a quart of Vermont Maple Syrup.

Edited November 25, 2012 by Gary and Alla