Birth certificate and military record

[kg8183 1]

Hi,

my petition for alien relative (my husband) is still pending. In the meantime, we are preparing the necessary documents that will be needed once the case moves to NVC. As you know, NVC requires birth certificate and military records for the beneficiary, among other things, to be submitted to them.

I was on the phone with a rep from NVC to clarify few things and was told to submit the original birth certificate and the original military record when time comes. In addition, these original documents will need to be translated into English by a certified translator.

Will the original documents along with translations be sufficient?

thank you

[RRK 8]

What I did is I translated, notarized and had apostille done and sent it like that. I kept the originals (in native language) and since the translations were notarized and appostilled they were considered an original- certified copies. NVC closed my case without any questions, so I suppose it was ok. My husband will take the originals (in native) language to interview when time comes, along with copy of what I sent to NVC just in case, but I kept the originals since it is hard to get another set in Armenia if they were to be lost. I take it your case will also be in Armenia, so I would recommend to just do certified copies and sent. You don't want to deal with archives in Armenia if NVC accidentally loses your docs. Also I would not recommend sending his original military record as he might need it while your case is pending.

Good luck!

Edited August 1, 2012 by RRK

[kg8183 1]

What I did is I translated, notarized and had apostille done and sent it like that. I kept the originals (in native language) and since the translations were notarized and appostilled they were considered an original- certified copies. NVC closed my case without any questions, so I suppose it was ok. My husband will take the originals (in native) language to interview when time comes, along with copy of what I sent to NVC just in case, but I kept the originals since it is hard to get another set in Armenia if they were to be lost. I take it your case will also be in Armenia, so I would recommend to just do certified copies and sent. You don't want to deal with archives in Armenia if NVC accidentally loses your docs. Also I would not recommend sending his original military record as he might need it while your case is pending.

Good luck!

thank you for the reply.

1) How did you go about translating the military booklet? Did you translate all the pages that had something written on them? I wonder what a translated military booklet looks like. Does one just attach 28 (total number of pages in a military booklet) pages together (translated and empty) or attaching just the translated pages is enough?

2) Did you also submit regular photocopies of the original documents? If yes, did you photocopy all (written and empty) pages from the military booklet?

3) Did you happen to submit also the Military registration card (pripisnoi)? Technically speaking, one must surrender the registration card when he is given a military booklet. So I would assume that the NVC will not need the registration card.

4) Would you happen to know how long a Police Certificates issued by the Ministry of Foreign Affairs of Armenia is valid for? I guess every consulate is different and I don't know how long it is at Yerevan consulate.

thank you

Edited August 1, 2012 by kg8183

[RRK 8]

1. For the Military booklet, my husband took it to notary offices and they translated and notarized it there. Yes, it basically looks like pages of regular print size pages attached to each other. They basically translate each page of the booklet, notarize and apostille it. They translated all pages,, empty and not, because it has to be pretty much equal to the original one. Also when they translate it, what they do they have the native language copies right behind it. So NVC and Consulate can see what the original looks like and translation. I would highly recommend taking it to the notary offices and have them do it. the translation does not cost much, and since you will need to notarize and apostille anyway, the amount would not be that big of a difference.

2) yes, copies of original is required, but like I said if you have it done at the notary offices they do it for you in a great manner so you don't need to deal with that mess. ( we did it at the Bagramian street - central notary offices and all took about 5 days translation, notary and apostille)

3)No "perepisnoi" is not needed if he has a valid military booklet.

4) 6 months I believe. We got my hubby's in March and were told by the Ministry who issues it that if the interview is past six months he needs to get another one. It takes 5 days to get it.

[kg8183 1]

1. For the Military booklet, my husband took it to notary offices and they translated and notarized it there. Yes, it basically looks like pages of regular print size pages attached to each other. They basically translate each page of the booklet, notarize and apostille it. They translated all pages,, empty and not, because it has to be pretty much equal to the original one. Also when they translate it, what they do they have the native language copies right behind it. So NVC and Consulate can see what the original looks like and translation. I would highly recommend taking it to the notary offices and have them do it. the translation does not cost much, and since you will need to notarize and apostille anyway, the amount would not be that big of a difference.

2) yes, copies of original is required, but like I said if you have it done at the notary offices they do it for you in a great manner so you don't need to deal with that mess. ( we did it at the Bagramian street - central notary offices and all took about 5 days translation, notary and apostille)

3)No "perepisnoi" is not needed if he has a valid military booklet.

4) 6 months I believe. We got my hubby's in March and were told by the Ministry who issues it that if the interview is past six months he needs to get another one. It takes 5 days to get it.

Thanks again.

I will take it to a notary office for translation and notarization. But isn't apostille done at the Ministry of Foreign Affairs on Republic Square on Amiryan Street (the same place where you get the Policy Certificate)?

My understanding is that:

1) Notary office translates the documents (also stating that they are qualified to translate)

2) Notary office notarizes the translations

3) Ministry of Foreign Affairs does the apostille of notorized translations

thank you

[RRK 8]

You are correct, except to make it easy the notary office will send it to the Ministry itself, so you don't have to do 2 separate things. They translate it, notarize it and send it to get apostille-d. It is just easier when they do it, since it takes a while to do it yourself due to a great services provided We did all our documents that way, marriage cert, military doc, birth certificate. It just makes the process go faster and much more convenient. It costs the same since they charge you the fee, but just having everything done at Bagramyan street was more sufficient, since when you take it to Ministry yourself they make you wait longer and plus you have to stand in all those lines and explain stuff.

Since you are IR1 I would recommend waiting to get the police cert until last moment. That way you will probably be within the 6 months required. Just do it when your I_130 is approved and you get your case number from NVC. You are still waiting for the approval of I-130 correct?

you are very welcome, let me know if you need anything else. I was done with NVC in a record time, so I would me more than happy to help

Edited August 1, 2012 by RRK

[kg8183 1]

You are correct, except to make it easy the notary office will send it to the Ministry itself, so you don't have to do 2 separate things. They translate it, notarize it and send it to get apostille-d. It is just easier when they do it, since it takes a while to do it yourself due to a great services provided We did all our documents that way, marriage cert, military doc, birth certificate. It just makes the process go faster and much more convenient. It costs the same since they charge you the fee, but just having everything done at Bagramyan street was more sufficient, since when you take it to Ministry yourself they make you wait longer and plus you have to stand in all those lines and explain stuff.

Since you are IR1 I would recommend waiting to get the police cert until last moment. That way you will probably be within the 6 months required. Just do it when your I_130 is approved and you get your case number from NVC. You are still waiting for the approval of I-130 correct?

you are very welcome, let me know if you need anything else. I was done with NVC in a record time, so I would me more than happy to help

Thank you very much for your help and the offer. Yes, my I-130 approval is still pending. You wouldn't remember which notary on Baghramyan str. you took the documents to, would you? there are way too many of them in that area and it would be helpful to know which one to go to.

take care

[RRK 8]

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